The Supply and Stores Unit of Wesley College of Education plays an important role in the college. It is the corporate purpose of the stores unit to ensure that the college operations, in whatever form, are not interrupted by the lack of materials, equipment and supplies in their right quality and quantity, nor are the operations made unnecessarily expensive through over procurement, deterioration and the lack of proper care and control of supplies.
Mission
It is our mission to ensure that when goods are held in store every care is taken to ensure that they are maintained in a condition fit for issue and use, and are released from store only to properly authorized persons for properly authorized purposes.
Stockholdings are at all times kept to an economic minimum consistent with the maintenance of an effective service level.
Function Of the Stores Unit
- Receive incoming goods
- Supervise unloading of material Count, tally
- Check for damage/shortage and prepare report
- Fill Goods Inward / Day Book/ Daily Collection Register
- Complete supplier’s Consignment Note
- Arrange for inspection and complete the inspection
- Prepare Stores Receipt Voucher (SRV)
- Prepare Goods Rejection Memo (in case of goods rejected)
- Send goods to stores
- Send other documents to respective departments
- Ensure all storage facilities are in proper working order e.g., check for loose racks, damaged pallets etc.
- Ensure good housekeeping (i.e. check for spillage of oils, dirty walls, obstructions).
- Ensure all materials handling equipment are in good condition
- Check and count goods before issue
- Make entries Bin/tally cards promptly
- Ensure Receipts and Issues are correctly documented
- Ensure that rules and regulations relating to physical custody and preservation of stores are followed
- Ensure correct accounting of stores
