Procurement Unit

Welcome to the Procurement Unit of Wesley College of Education (WESCO). The Procurement Unit has the mandate to superintend over all procurement activities as per the Public Procurement Act 2003, Act 663 as amended.

Our Mission is to provide quality goods and services that add value by meeting the needs and expectations of user departments, suppliers and stakeholders through knowledge, teamwork and communication with the aim of enhancing efficiency, upholding the principles of value for money, transparency and fairness.

We hold the corporate vision to provide outstanding procurement related services to the College as a center of excellence for pre-service teacher education in Ghana by demonstrating excellence, fairness and integrity in all aspects of our work

Members of staff in the Procurement Unit is mandated to adhere to the following core values:

• Professionalism in carrying out duties;
• Integrity in dealing with consultants, suppliers, contractors and the general public;
• Transparency and accountability in all activities;
• Fair play in dealing with users and suppliers;
• Promotion of public confidence in the procurement process; and,
• Promotion of fair competition in procurement process.

• The Procurement Unit coordinate and prepare procurement plans based on originating officers, units or department’s request.
• The Unit receives and reviews approved procurement requests to ascertain that the proposed procurement is within the approved procurement plan; and budgeted funds are available prior to beginning of procurement proceedings.
• Co-ordinate the preparation of the specification requirements, terms of reference, bills of quantities; drawings; short-lists; advertisements; pre-qualification documents and any other document required for the tendering process.
• Co-ordinate the process of opening of a tender; prepare formal records of tender opening; participate in evaluation activity of the panel.
• Co-ordinate the preparation of evaluation reports.
• Prepare submissions for approval of award by the appropriate authority in accordance with the threshold set out in the second and third schedules to the act.
• Maintain and update the database of suppliers, contractors and consultants.
• Participate in negotiations with consultants or other tenderers where expressly permitted in the Act or these Regulations.
• Prepare notification of awards and contracts.
• Arrange for the publication of and adverts and notice of contract awards;
• Prepare and issue tender rejection and tenderer debriefing letters.
• Prepare contract variations and modifications.
• Assist with the inspection and acceptance of goods, works and services and where necessary, using a member of the user department to conduct a technical inspection.
• Maintain records of the procurement process.
• The Procurement Unit liaises with the originating officer, or the end-user department that initiated the procurement, to ensure the procurement meets the requirements of the tender.